Posts Tagged ‘Fax’
Fax Remains Essential in Business
Email might have replaced fax in the home and in some businesses, but there are still organisations that require paper documentation for statutory filing, archive or legal requirements. Lawyers, solicitors and bankers or loan companies are examples of professions that still insist on paper. Banks, the health service and your local GP are others that require communication in hard copy where there is a clear audit trail.
Fully integrating fax within your existing communications is therefore still an issue to consider. Fax to Email capability is one effective and efficient way of conveniently integrating communications technologies and avoiding additional costs by not having to purchase dedicated fax equipment.
Fax to Email services enable the receipt of faxes as email attachments.It’s an easy and secure means of receiving, storing and transmitting important fax documents. Security is improved because faxes no longer sit on a shared fax machine. Using Fax to Email services Your “fax machine” is never engaged and incoming faxes are immediately flagged for your attention on receipt. Filing and record keeping also becomes much simpler with Fax to Email services.
Fax to Email services can also be integrated with VoIP telephone lines, cheaper than conventional PSTN and you can receive many faxes simultaneously (unlike most fax machines).Additionally, fax documents are pre-scanned for storage in a convenient TIFF format so they can be printed out easily. Using VoIP Fax to email services means voice and fax calls can be treated differently, so the same telephone number can be used for both – your customers are diverted to a member of staff for voice calls while incoming faxes are diverted to a mailbox and stored.
Setting up a Fax to Email service is remarkably simple and costs as little as 40 pence per day to operate.In some cases, depending on your service number, the provider may even pay you for calls.Setup and administration is usually free from reputable VoIP and IP telephony providers.