Blue Surge

Posts Tagged ‘services’

Email might have replaced fax in the home and in some businesses, but there are still organisations that require paper documentation for statutory filing, archive or legal requirements. Lawyers, solicitors and bankers or loan companies are examples of professions that still insist on paper.  Banks, the health service and your local GP are others that require communication in hard copy where there is a clear audit trail. 
Fully integrating fax within your existing communications is therefore still an issue to consider.   Fax to Email capability is one effective and efficient way of conveniently integrating communications technologies and avoiding additional costs by not having to purchase dedicated fax equipment.
Fax to Email services enable the receipt of faxes as email attachments.It’s an easy and secure means of receiving, storing and transmitting important fax documents. Security is improved because faxes no longer sit on a shared fax machine.  Using Fax to Email services Your “fax machine” is never engaged and incoming faxes are immediately flagged for your attention on receipt.    Filing and record keeping also becomes much simpler with Fax to Email services.
Fax to Email services can also be integrated with VoIP telephone lines, cheaper than conventional PSTN and you can receive many faxes simultaneously (unlike most fax machines).Additionally, fax documents are pre-scanned for storage in a convenient TIFF format so they can be printed out easily.  Using VoIP Fax to email services means voice and fax calls can be treated differently, so the same telephone number can be used for both – your customers are diverted to a member of staff for voice calls while incoming faxes are diverted to a mailbox and stored.
Setting up a Fax to Email service is remarkably simple and costs as little as 40 pence per day to operate.In some cases, depending on your service number, the provider may even pay you for calls.Setup and administration is usually free from reputable VoIP and IP telephony providers.

Have oyu ever felt the urge to send a very important document via faxing, only to find out that the fax machine does not have paper, ink or both?I understand you; been there, suffered that. That’s what happens when you use outdated machines.  Luckily now you can find fax to email software.

This type of software is specially designed to use the Internet as the passage through which your documents are sent.  This makes faxing something fast, reliable and delivers your documents with excellent readability.  All with zero costs of paper, maintenance, and of course, the often expensive fax machines – a big brick that in a few years will be a part of any technology museum.

These days there are many companies offering solutions of fax to email software.  Before choosing one, you must have very clear the use you will give the fax to email program.  The needs for a small business, a big enterprise and an individual are all different.And you may need added features that will change your settings to adapt to your particular case.

Fax to email software for big enterprises have different extra features designed to cut costs and, increase productivity and address other issues such as fax on demand, fax broadcast and detailed reports of all the documents sent and received.On the other hand, if you need to use faxes to deliver personal documents, the software will dispose of some features. Features that you actually don’t need.  Instead, the fax software will provide a simple to use solution for individuals of all levels of expertise.

If you haven’t tried faxing software yet, you are missing on a great advancement of communications.  It is time to get rid of the old machines and harness the power of Internet to send faxes.